This privacy notice details Hotblack Desiato privacy policy relating to personal information that we collect, create, use and share when you are using our services or looking for employment with us. It explains what personal data we hold, what we do with that data and how long we keep it for. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights.
Last Updated
This privacy notice was last updated on the 16th of June 2025.
We will update this Notice from time to time and you should review it whenever you visit our website or before providing us with any personal data about yourself.
Who we are
Hotblack Desiato is a trading name for Hotblack Desiato Limited (our Camden Office), Hotblack & Co. Limited ( our Islington office), Hotblack Desiato Highbury Limited and Hotblack Desiato Lettings Limited. Hotblack Desiato is an estate & letting agent with branches in Islington, Highbury & Camden, selling, letting & managing properties since 1979. For the purpose of the UK General Data Protection Regulation (“the UK GDPR”), Hotblack Desiato is a data controller in respect of any personal data we collect.
How we collect your personal data
We will only collect and use your personal data where we have legitimate business reasons to do so. We may obtain personal data from you to provide you a service or when we provide a service to one of our clients, when you contact us or visit our offices, including when you call us, get in touch with us via our website, or when you or your organisation correspond with us using any means of communication. This includes personal data provided to us:
We may also collect your data when we search websites where you have posted your data to be found in relation to business opportunities. We will of course let you know at the earliest opportunity when we have gathered your data in this manner.
The personal data we collect
We collect personal data in order to provide the best possible service we can and to maintain good relationships. We only collect the data we need or are contracted to hold and we will ensure we have appropriate physical and technological security measures to protect your personal data.
For clients using our services or suppliers whose services we use, depending on the relevant circumstances and applicable local laws and requirements, we may collect some or all of the following information: name, title, email address, postal address, telephone numbers and other contact numbers, nationality, country of birth, place of birth, proof of identification, passport details, bank details, financial details and proof of address. We may also hold extra information that someone in your organisation has chosen to tell us, where we have a good reason to hold it.
For employees or candidates applying for a job with Hotblack Desiato, depending on the relevant circumstances and applicable local laws and requirements, we may collect some or all of the following information: name, title, date of birth, gender, marital status, photograph, email address, postal address, telephone numbers, education details, employment history, emergency contacts and details of any dependants, referee details, immigration/visa status (whether you need a work permit), nationality/citizenship/place of birth, a copy of your driving licence and/or passport/identity card, financial information (where we need to carry out financial background checks), social security number (or equivalent in your country) and any other tax-related information, diversity information possibly including racial or ethnic origin, religious or other similar beliefs, and physical or mental health, including disability-related information, details of any criminal convictions if this is required for a role that you are interested in applying for, details about your current remuneration, pensions and benefits arrangements, information on your interests, needs regarding future employment and any extra information that you or your referees choose to tell us. We may also hold information about interviews you have attended and any relevant feedback and information gained from appraisals. We may also hold limited health information where you have made us aware or where you have told us to justify an absence.
CCTV recordings may capture your image when visiting our offices. The recordings are not monitored but may be used for health and safety reasons, and for the prevention and detection of crime. Recordings may be securely shared with third parties to provide evidence including for accident prevention, formal actions, prosecutions in court and for identification. CCTV images are held for 30 days for non-requested footage, and for longer if any of the recordings are required for evidence.
What we use your information for
Hotblack Desiato collects and processes your personal data for legitimate Business and Human Resource purposes including:
We may use your personal data if it is necessary for the formation or performance of a contract, for the fulfilment of statutory or other legal obligations, or where we deem it to be necessary for our legitimate interests or for mutually beneficial legitimate interests. Our legitimate interests are explained a little further down this notice.
Artificial Intelligence (AI)
We have made available an AI Property Search Assistant on our website. We do not collect any personal data for you to use this, and search data is only retained for use during your search session. An anonymous summary of searches may be retained to help us provide a better service. No decisions are made using AI data.
Sharing your personal data
Where appropriate and in accordance with local laws and requirements, we may share your personal data with:
If Hotblack Desiato merges with or is acquired by another business or company in the future, (or is in meaningful discussions about such a possibility) we may share your personal data with the (prospective) new owners of the business or company, subject to appropriate assurances as to the protection of your data privacy.
Your Rights
You have individual rights under the GDPR. You can exercise any of these rights by contacting us using our contact details at the end of this notice or by any other means. Your rights are listed and explained below. You have:
Transfer of data outside the UK
Normally your data will not be transferred to a country or territory outside the UK unless we need to provide our services to you and you give us your consent, or that country or territory ensures an adequate level of protection or the appropriate safeguards are in place to guard your rights and freedoms. If for any extraordinary reason we need to transfer your personal data to countries without adequate data protection laws we will ensure safeguards are in place or seek your consent.
Retention
It is our policy only to keep records of your personal data for as long as required under the legal obligations deemed relevant by our relationship with you or as required by relevant authorities or other legislation, whichever requirement is longer, after which it will be erased from our systems and any paperwork will be destroyed.
Our retention policies are currently as follows:
Legitimate interests
The UK GDPR states (in Article 6(1)(f)) that we can process your data where it is necessary for the purposes of the legitimate interests pursued by us except where such interests are overridden by your interests or fundamental rights or freedoms.
Our legitimate interests explained – Hotblack Desiato believes it’s reasonable to expect that if we have had a professional relationship with you in the past and we think you could benefit from our services or you have posted your personal details or information on a job websites or we have your details in relation to a service you offer or we have been given your name as an emergency contact or as a referee, you are happy for us to use your personal data to contact you for a relevant reason. If you don’t want any further contact with us you can ask us to stop by contacting us using the details at the end of this Privacy Notice.
Cookies
When someone visits our website we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. We do not collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
You can use your browser settings to accept or reject new Cookies and to delete existing Cookies. You can also set your browser to notify you each time new Cookies are placed on your computer or other device. You can find more detailed information about how you can manage Cookies at the All About Cookies and Your Online Choices websites.
By using this website, you declare that you understand the processing of data collected about you by Google in the manner described above, and for the purposes described above. You can counteract the saving and collection of data with a plugin for your browser here.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. Our services are on servers located in a secure location in our offices or hosted from datacentres within the UK which are ISO27001 certified.
Links to other websites and social media
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy notice. You should exercise caution and look at the privacy notice applicable to the website in question.
Contact Us
To exercise any relevant rights, queries or complaints please contact us via a method shown on our web page here or by one of the following means:
By Phone: +44 (0)20 7226 0160
By Post:
Hotblack Desiato
314 Upper St,
London
N1 2XQ
By Email: stuart.shiers@hotblack.co.uk
Contact the Information Commissioners Office
If you feel we haven’t dealt with your Personal Data in line with this privacy notice or we haven’t fully resolved your complaint then you can contact the Information Commissioners Office (ICO) using the information on their website https://ico.org.uk.